2016-08
Written by Moin Asjad
Details:
Category: Joint Meeting
| Published: 21 March 2017
| Hits: 2120
| Agenda Topic Discussed | Next Step(s) | Action Item(s) | Target Completion Date | Person Responsible | |
| 1 | Financial update (Expense and Donation Received) | * Updated the financial status provided by Br. Shafiq * Check if the amount paid to the second hafiz is included in the accounting |
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| 2 | Spot for Grave at White Chapel Cemetery - Update from visit at White Chapel Cemetery | * Work on distribution policy for grave | * Cost of plot is $1300 * Burrial fee is $1350 on the day of burrial * 10% can be put as downpayment for purchasing * 90% can be paid over 42 months without interest * 50 to 100 plots available * Ask for donation to purchase grave plots * Need to finalize policy before announcing the purchase program to interested individuals * Mention funeral services during the announcement |
9/3/2016 | * Br. Moin Asjad |
| 3 | Upcoming Event Calendar for AMDA - Any event that will be held at AMDA on August that anyone knows of - Holding Islamic Retreat during Thanksgiving Holiday (11/25 & 11/26) & December last week |
* Nov - Program Plan * Nov - Speaker * Nov - Kids activity details * Dec - Speaker selection/invitation |
* Last week of August for MYAMDA. Halaqa session * Talk to Sheikh Munawar regarding holding Hajj discussion during Labor Day weekend * Nov - Discussion/Lecture, Activities for Kids, Food ??, Minimal donation for arranging food ($20 per family) - BarB Q * Nov - Family Therapist to talk about relationships * Dec - Need to work on detail for program |
9/3/2016 | * Br. Iftekhar to talk to Sheikh regarding labor day weekend program * Br. Zeeshan for activity idea * Br. Zeeshan, Br. Moin, Br. Iftekhar for speech/lecture idea * Program plan - Family focus * Br. Zeeshan to work on December activity plan |
| 4 | Open House Date, Planning and Execution Support | * Date September 24, 2016 | * Talk to Sheikh Munawar regarding his thought on Theme, also for help and guidance * Theme suggestion - Roll of Muslims in USA - Democracy and Islam - Provide suggestion of theme - Love for all Hatred for non * Br. Obair, Br. Mosharraf, Br. Azim, Sheikh Munawar, Moin Asjad |
Provide theme idea by 8/13/2016 | * Br. Moin |
| 5 | Approval of Meeting Notes from last meeting | Approve next week | Next meeting | 9/3/2026 | |
| 6 | Tax Return Status (Filling date is May 15, 2016, maybe 16th this year) - What is outstanding, who needs to provide information ? |
* 5th/3rd - Bank account statement - Br. Moudud * Bank loan statement - Br. Moin * Send information to Tax Preparer - Br. Ferdous |
Follow up with CPA | 8/13/2016 | Br. Ferdous |
| 7 | Chairperson of the Board - List for Next Few Years starting 2017 - Sorted list based on name |
Completed/ None | * Fixed until April 2018 * Will be published on website January-April 2017: Muhammad Azim May-August 2017: Abul Bashar Patwary September-December: 2017 Moin Asjad January-April 2018: Zeeshan Rizwan |
8/13/2016 | Br. Moin |
| 8 | Conflict of Interest Policy Review (IRS Requirement) & Email Privacy Document Signature | * Signature on document that the board member read from the website - Signature to be done on next meeting (Sept) | * Board members to read conflict of interest policy on website and sign in next meeting | 9/3/2016 | All |
| 9 | Board Liasion with AMDA Academy from 2017-2018 Session - Status Update | * Find board member who would take the responsibility, in the interim Br. Moin will help out | Br. Mujib to send out notice for prep meeting | TBD | Br. Azim |
| 10 | Assignment handover to next Chairperson of the Board | Br. Iftekhar to start execution from September to December | Provide outstanding discussion items | 8/31/2016 | |
| 11 | Walk - in: Productive Muslim | * Total expense ~$2k (Detail attached) * Get personal sponsors * Partial from AMDA * Partial from participants |
* Search for personal sponsors * Timing - Between Dhuhr to Asr |
8/31/2016 | Br. Zeeshan |
| 12 | Walk -in: Eid-ul-Adha Dinner date shift to Sept 17th | * Reserve Balkan Center for Sept 16th or 17th | Br. Ferdous to follow up | 8/10/2016 | Br. Ferdous |
| 13 | Walk -in: Masjid Carpet Cleaning | * Contact carpet cleaner | * Br. Azim to followup | 9/3/2016 | Br. Azim |
| 14 | Walk -in: Mulch ($1275) & Sprinkler System Fix ($80) | * Contact Br. Moudud for payment | * Br. Iftekhar to followup | 9/3/2016 | Br. Iftekhar |
| 15 | Walk - in: Winterization for next season | * Contact the contractor ($200) | * Br. Iftekhar to followup | 9/3/2016 | Br. Iftekhar |
| Attendance: | |||||
| Br. Shafiq Islam | |||||
| Br. Ferdous Ghazi | |||||
| Br. Moin Asjad | |||||
| Br. Muhammad Azim | |||||
| Br. Iftekar Uddin | |||||
| Br. Zeeshan Rizwan | |||||
| Br. Mosharraf Hossain |