2019-03

AMDA Board Meeting Minutes: March 02, 2019

 

Attendees:  Br.Shafiq Islam, Br. Moin Asjad, Sr. Marina Azim, Br. Javid Khatri, Br. Amer Sufi, Br. Mohammed Z. Abedin, Br. Abul Hasheem Molla, Br. Hafizur Rahman, Br. DM Noor Ruhul Alam, Br. Foezur Chowdhury, Br. Ekramul khan, Br. Asif Salauddin and Br. Mohammad Hosson

Absences: Br. Mohammad Ali, Br. Mahmudul Khan (Apel) and, Br. Abu Ashraf,

The March board meeting was held on March 2nd, 2019 (Saturday) in the AMDA on 44760 Ryan Road, Sterling Heights.

Following Agenda, items were discussed and the board decisions:

  1. Board approved meeting notes from last month meeting (February 2nd, 2019)
  2. Financial updates:
  • Shafiq Islam presented overall financial report from QuickBook
  • Mohammed Z. Abedin presented report on Sunday school
  • Ekramul khan presented report on Check-O-matic account
  • Moin Asjad presented report on Online account
  • Ekram Khan was advised to work with Br. Moin Asjad to have access into QuickBook so he can provide his required input into Check-O- Matic account
  • Amer Sufi was also advised to get his QuickBook access from Br. Moin Asjad

3.     Follow up with agenda items from previous Meeting:

a)    TAX receipts for donors: Br. Amer Sufi working with Br. Moin Asjad printed and mailed the donation receipts to all the listed donors. Board thanked to Br. Amer Sufi, Br. Moin Asjad, and also other members who extended their intention of helping attitude.

b)   Streamline of Responsibility – Yearly TAX preparation documents, year END donation receipts (printing receipts & Mailing to donors):

Br. Amer Sufi will be working with Br. Moin Asjad to get these jobs done ontime for each year. They can co-opt intended volunteers to these jobs for  smooth finishing and to avoid any delay.

c)    HVAC Yearly maintenance: Br. Foezur Chowdhury completed this work. Thanked to Br. Foezur Chowdhury to carry out this responsible in very adverse weather condition.

Masjid Security Lock Update: Board already approved the necessary of Security lock in the past meetings and this meeting approved revised estimate of $6,910.00 submitted by Foezur Chowdhury. He should start work ASAP. He may need additional work for rain protection of door locking systems which is also approved by the Board

YouTube publication of AMDA’s Friday sermons : Board requested to Foezur Chowdhury to prepare a details project plan with costing, required equipment, one time cost. He indicated that monthly cost could be $11.99 per month without any commercial ad. He will do more research into it and will update in details in the next board meeting.

Black curtain behind imam’s mimber per request of Imam Sk. Munawar Haque: Board requested Foezur Chowdhury to work with Imam and he indicated that he will start working with Imam ASAP.

Left Blank Intentionally

Ramadan Fundraising,Venue,time,speaker,& other issues:

Time May 18th, 2019, Saturday

Venue : Balcan Center, Br. Mossarraf was requested to book the Balcan Center on the specified date

Speakers : Br. Moin Asjad will work on selecting the appropriate speakers.

All the board members were also requested to work with Br. Moin if he/she have any suggestion/selection

  1. Food : Br. Mossarraf was requested to work with Br. Ferdous Ghazi for arrangement of food services. He can co-opt more volunteers per his choice.
  2. Heads up for the next Chairman of the board: Ekramul Khan was informed for the term May-August, 2019
  3. Agenda requested by Imam Sk. Munawar Haque: Board discussed all the items mentioned in his e-mail with high respect.
  4. Zakat money for construction works : Board agreed to distribute the Zakat money per intention of the donors received from them
  5. Proposal for the Summer Quran Enrichment Program : Br Noor, Br. Amer Sufi, and Br. Moin are working to make this program successful
  6. ‘Online Suggestion Box’ suggested by Imam Munawar: Br. Moin Asjad indicated that it is already in the AMDA website in different format.

He will work with Imam to make it more effective as suggested by the Imam.

Walk Ins/Miscellaneous :
a) Noor Alam proposed to conduct a youth camp in the upcoming summer and Ramadan: Board approved his plan. Br. Moin Asjad and Sr. Marina Azim were interested to work with Br. Noor Alam to make this happened. They were advised to provide details about this program in the next board meeting.

b) Per request of Qari Rumman (Assistant Imam) Shafiq Islam proposed to continue his Medical Insurance as approved by previous board in spite of getting State health Aid. Board approved it. This Medical Insurance allowance will be added to his salary as a permanent increase.