2014-07

Joint Meeting – July 2014 (held on July 5)

Chaired by: Shafiq Islam

Attendees are:

Trustees:
Sr. Rubab Huq
Br. Muhammad Azim
Br. Ferdous Ghazi
Br. Moudud Rahman
Br. Shafiq Islam
Br. Moin Asjad

Representatives:
Br. Iftikhar Uddin Chisti
Br. Hafizur Rahman
Br. Ekramul Khan

Standing Committee Members:
Br. Kamrul Hassan
Br. Khah M. Rahman

Observers:
Sr. Marina Azim

Attendance required for quorum: Seven
Attending number of members: Eleven

Following Agenda items were discussed and decisions were taken by the board:

  1. Approval of June meeting minutes – Everybody approved June Meeting minutes
  2. Thanks giving to the outgoing members and welcoming to new members: Chairman thanked to all outgoing members and welcomed all incoming members on behalf of the AMDA board
  3. Financial updates:
    Shafiq Islam updated on latest collection and bank deposit, Br. Moudud Rahman updated the latest bank balance and expenditure
  4. Update on preparation of Ramadan Fund raising event:
    1. Overall Event management – Br. Muahammad Azim
    2. Description of sequential events name & list of champions: All the events of the program are described in a separate sheet which is attached: AMDA_RamadanFundraising Events _July_12_2014.docx
    3. Food,Beverage,and hall management – A subcommittee lead by Br.Ferdous Ghazi with Br.Zakirul Haq (Tuku),Br. Ahmed Jami Khan,Ifthikhar A Chisti,Javid Khatri, Kamrul hasan Jweel, Mahmudul Khan (Apel),Abu Ashraf, and Hasheem Molla
    4. Flyer, Audio/Video systems,and speaker selection – Br. Moin Asjad
    5. Pledge form Distribution,collection – Br.EkramKhan, Javid Khatri
    6. Receiption, Front desk management- Br. Hafizur Rahman, Br. Masum
    7. Accounting- Br. Moudud and Shafiq Islam
    8. Lead ladies volunteers- Br. Rubab Haq, Marina Azim, and Massarrat Khatri
    9. Involve and distribution of responsibility to Youth group – Br. Ferdous Ghazi and Br. Zeeshan
    10. Call list and telephonic reminder-Br. Azim
  5. Preparation for Eid Prayer – Br. Ekram Khan : An extended meeting was held on July 6, 2014 and Br. Ekram Khan noted down all the to do list for the two possible options, Option1: at Balkan Center, Option2: at new Mosque (subject to availablity of the Citry permission at least 1 week prior to the Eid-day. Ekram Khan can include more volunteer (s) to assist him.
  6. Discussion about the Youth activities and projects:
    Br. Ferdous Ghazi updated the youth activities and hoping that all the youth members will be involvement in our fundraising activities.
  7. Ramadan Family Fair : Sr. Rubab Huq and Sr. Marina Azim identified the possible events as:
    1. Meena Bazar at AMDA temporary location on July 20th (Sunday) from 12:00 to 6:00pm
    2. Chand Raat/Mehedi raat: at AMDA temporary location on July 26th (Saturday)
  8. Discussion about the planning & preparation for moving to new Mosque-All Members: Deferred to next meeting or an extended meeting when the new facility will be available for move
    in condition.
  9. Over all Distribution of responsibilities of AMDA activities among the Board members : All members are requested to carry on their responsibility which were described in earlier meetings and on the basis of the demands of the AMDA events & activities.
  10. Certificate of Accepting Islam: Br. Moin Asjad described about the importance of this certificate and board approved it.
  11. Walk-ins: Br. Moin Asjad asked the board for defining the Eid bonus for the Qari and Head of Religious Affairs & Activity, and board approved the following numbers:
    1. Qari: $XXXX
    2. Head of Religious Affairs & Activity: $XXXX

Meeting adjourned at ____ pm

Published: August 25, 2014