Joint Meeting – July 2014 (held on July 5)
Chaired by: Shafiq Islam
Attendees are:
Trustees:
Sr. Rubab Huq
Br. Muhammad Azim
Br. Ferdous Ghazi
Br. Moudud Rahman
Br. Shafiq Islam
Br. Moin Asjad
Representatives:
Br. Iftikhar Uddin Chisti
Br. Hafizur Rahman
Br. Ekramul Khan
Standing Committee Members:
Br. Kamrul Hassan
Br. Khah M. Rahman
Observers:
Sr. Marina Azim
Attendance required for quorum: Seven
Attending number of members: Eleven
Following Agenda items were discussed and decisions were taken by the board:
- Approval of June meeting minutes – Everybody approved June Meeting minutes
- Thanks giving to the outgoing members and welcoming to new members: Chairman thanked to all outgoing members and welcomed all incoming members on behalf of the AMDA board
- Financial updates:
Shafiq Islam updated on latest collection and bank deposit, Br. Moudud Rahman updated the latest bank balance and expenditure - Update on preparation of Ramadan Fund raising event:
- Overall Event management – Br. Muahammad Azim
- Description of sequential events name & list of champions: All the events of the program are described in a separate sheet which is attached: AMDA_RamadanFundraising Events _July_12_2014.docx
- Food,Beverage,and hall management – A subcommittee lead by Br.Ferdous Ghazi with Br.Zakirul Haq (Tuku),Br. Ahmed Jami Khan,Ifthikhar A Chisti,Javid Khatri, Kamrul hasan Jweel, Mahmudul Khan (Apel),Abu Ashraf, and Hasheem Molla
- Flyer, Audio/Video systems,and speaker selection – Br. Moin Asjad
- Pledge form Distribution,collection – Br.EkramKhan, Javid Khatri
- Receiption, Front desk management- Br. Hafizur Rahman, Br. Masum
- Accounting- Br. Moudud and Shafiq Islam
- Lead ladies volunteers- Br. Rubab Haq, Marina Azim, and Massarrat Khatri
- Involve and distribution of responsibility to Youth group – Br. Ferdous Ghazi and Br. Zeeshan
- Call list and telephonic reminder-Br. Azim
- Preparation for Eid Prayer – Br. Ekram Khan : An extended meeting was held on July 6, 2014 and Br. Ekram Khan noted down all the to do list for the two possible options, Option1: at Balkan Center, Option2: at new Mosque (subject to availablity of the Citry permission at least 1 week prior to the Eid-day. Ekram Khan can include more volunteer (s) to assist him.
- Discussion about the Youth activities and projects:
Br. Ferdous Ghazi updated the youth activities and hoping that all the youth members will be involvement in our fundraising activities. - Ramadan Family Fair : Sr. Rubab Huq and Sr. Marina Azim identified the possible events as:
- Meena Bazar at AMDA temporary location on July 20th (Sunday) from 12:00 to 6:00pm
- Chand Raat/Mehedi raat: at AMDA temporary location on July 26th (Saturday)
- Discussion about the planning & preparation for moving to new Mosque-All Members: Deferred to next meeting or an extended meeting when the new facility will be available for move
in condition. - Over all Distribution of responsibilities of AMDA activities among the Board members : All members are requested to carry on their responsibility which were described in earlier meetings and on the basis of the demands of the AMDA events & activities.
- Certificate of Accepting Islam: Br. Moin Asjad described about the importance of this certificate and board approved it.
- Walk-ins: Br. Moin Asjad asked the board for defining the Eid bonus for the Qari and Head of Religious Affairs & Activity, and board approved the following numbers:
- Qari: $XXXX
- Head of Religious Affairs & Activity: $XXXX
Meeting adjourned at ____ pm
Published: August 25, 2014