Joint Meeting – September 2012 (held on September 1)
Chaired by: Moin Asjad
Attendees are:
Trustees:
Br. Moin Asjad
Br. Moududur Rahman
Br. Muhammad Azim
Sr. Rubab Huq
Representatives:
Br. Hashem Molla
Br. Habeeb Syed
Br. Javid Khatri
Standing Committee Members:
Br. Mohammed Shahidul Khan
Br. Zakirul Haque
Attendance required for quorum: Nine
Attending number of members: Ten
The following topics were discussed, proposals made and adopted by the members present.
- Approval of Meeting notes from last meeting: Meeting notes from last meeting was approved with modification. Addition to the notes: Next Chariperson: Br. Moin Asjad volunteered to be the next chairperson.
- Ramadan Collection Update – Detail updated on Ramadan collection was provided. Additional fitrah which were received after the initial distribution to Tawheed Center for food drive.
- Expenditure for the month of August – Total expenditure along with the check issue detail for the month of August was shared.
- Zakah Fund Update – Update was provided. This Zakah fund will be reconsidered for distribution upon written request for help to the Board of Trustees/Representatives. Detail to be discussed in future meeting.
- Ground breaking preparation Update: Followings were discussed and appropriate action assigned to volunteers
- Transportation Plan
- Permit for program
- Dove Plan
- Canopy, Port-a-John, Food Plan
- Visit the site
- Invitation: Email to be sent to city hall and city Mayor. City Mayor has tentatively accepted the inviation, needs formal email.
- Banner: On site banner for September 15.
- Jummah Khadim Proposal – A file will be stored in server with dates and board members will sign-up for the dates they are available. 3 week per year is suggested per Elected Representatives. Expectations and deliverables will be documented on the file to be placed in server.
- Khutba/Discussion on website – Audio version of Khutba/Discussion will be posted on website for easy access.
- Eid ul Adha Salah (Khateeb & Arrangements) – All Board members are requested to contact/confirm and suggest Khatib by next Tuesday.
- Walkin/Round Table item
- Additional Arabic Class: Need detail information on proposal.
- First Jummah Azan time change to 1:15pm: Contacted the individual who has proposed the move and get detail plan from the individual
- Lessons learned during Ramadan: Will be documented in next meeting
Published: November 6, 2012