2012-09

Joint Meeting – September 2012 (held on September 1)

Chaired by: Moin Asjad

Attendees are:

Trustees:
Br. Moin Asjad
Br. Moududur Rahman
Br. Muhammad Azim
Sr. Rubab Huq

Representatives:
Br. Hashem Molla
Br. Habeeb Syed
Br. Javid Khatri

Standing Committee Members:
Br. Mohammed Shahidul Khan
Br. Zakirul Haque

Attendance required for quorum: Nine
Attending number of members: Ten

The following topics were discussed, proposals made and adopted by the members present.

  1. Approval of Meeting notes from last meeting: Meeting notes from last meeting was approved with modification. Addition to the notes: Next Chariperson: Br. Moin Asjad volunteered to be the next chairperson.
  2. Ramadan Collection Update – Detail updated on Ramadan collection was provided. Additional fitrah which were received after the initial distribution to Tawheed Center for food drive.
  3. Expenditure for the month of August – Total expenditure along with the check issue detail for the month of August was shared.
  4. Zakah Fund Update – Update was provided. This Zakah fund will be reconsidered for distribution upon written request for help to the Board of Trustees/Representatives. Detail to be discussed in future meeting.
  5. Ground breaking preparation Update: Followings were discussed and appropriate action assigned to volunteers
    1. Transportation Plan
    2. Permit for program
    3. Dove Plan
    4. Canopy, Port-a-John, Food Plan
    5. Visit the site
    6. Invitation: Email to be sent to city hall and city Mayor. City Mayor has tentatively accepted the inviation, needs formal email.
    7. Banner: On site banner for September 15.
  6. Jummah Khadim Proposal – A file will be stored in server with dates and board members will sign-up for the dates they are available. 3 week per year is suggested per Elected Representatives. Expectations and deliverables will be documented on the file to be placed in server.
  7. Khutba/Discussion on website – Audio version of Khutba/Discussion will be posted on website for easy access.
  8. Eid ul Adha Salah (Khateeb & Arrangements) – All Board members are requested to contact/confirm and suggest Khatib by next Tuesday.
  9. Walkin/Round Table item
    1. Additional Arabic Class: Need detail information on proposal.
    2. First Jummah Azan time change to 1:15pm: Contacted the individual who has proposed the move and get detail plan from the individual
    3. Lessons learned during Ramadan: Will be documented in next meeting

Published: November 6, 2012